30 YEARS AT THE CUTTING EDGE OF GLOBAL TOUR MANAGEMENT
Backroom Productions bring a wealth of experience and expertise to global event and production management services. A complete one-stop solution for events, festivals and tours, with a deep understanding of artists’ needs and what it takes to help you optimise your potential and position in a challenging musical and logistical environment.
PEOPLE MANAGEMENT
Managing a touring team involves more than simply assigning tasks—it's about ensuring that every member of the road crew understands their roles and executes them effectively. Backroom have the insight and experience to ensure that team morale is maintained, especially during long tours - addressing any interpersonal conflicts promptly and preserving a cohesive and productive environment throughout.
ADVANCED PLANNING & COORDINATION
Ensuring all the essentials are in place in advance is crucial, involving proactive communication with venues to confirm important details ahead of arrival. This includes establishing load-in and load-out times, reviewing technical specifications, confirming the availability of local crew, and ensuring dressing rooms and catering meet expectations - along with verifying that all technical and hospitality riders are fully understood and implemented.
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TOUR PLANNING & SCHEDULING
Taking care of every detail of tour plans and scheduling, collaborating closely with booking agents and promoters to confirm tour dates and secure appropriate venues - whilst ensuring the entire itinerary is strategically sound, efficient and feasible by meticulously coordinating travel times, rest periods, performance demands, rehearsals and production schedules to align with the overall tour timeline.
ON-TOUR OPERATIONS
Managing day-to-day operations during the tour efficiently to keep it all running smoothly. Including maintaining schedules for band and crew, organising transportation, and overseeing hotel check-ins. Backroom serve as the primary liaison between the touring party and venue staff, promoters, and local crews, troubleshooting any unforeseen issues such as delays, equipment problems, or health concerns.
TRAVEL & ACCOMMODATION
Smooth travel and accommodation logistics are an essential factor in ensuring a successful tour.
Backroom can arrange it all seamlessly - flights, ground transportation, securing the necessary visas for all artists and crew and booking accommodation with proximity to venues, comfort, safety, and convenience in mind to support the team’s wellbeing on the road.
BUDGET & ACCOUNTING
An essential part of tour management is tracking all expenses, distributing per diems, and handling cash responsibly while ensuring the tour stays within its allocated budget. Once the tour concludes, Backroom reconcile receipts and compile the detailed financial reports necessary for transparency and post-tour evaluation. Backroom services add value all round.
CRISIS MANAGEMENT & SAFETY
Unexpected disruptions such as cancellations, travel delays, or health emergencies can happen. That’s the way of the world. Backroom ensure that the tour is covered by appropriate insurance and that all legal obligations are fulfilled, providing a crucial safety net if ever required.